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Pathways to Recovery Program Assistant (LTE)*

General Description


This position will coordinate community outreach by the Addiction Resource Team to provide continuous MAARI refresher training for current Madison Police Department (MPD) patrol officers; and to assist in the expansion of the MAARI protocol to other interested agencies in Dane County. Additionally, this position will schedule and manage grant-related field activity between community partners and MPD officers working on overtime. This requires communication with partner agencies, officers, and corresponding payroll related entries. Additional responsibilities include managing social media, marketing, and advertising related to grant activity and completing an annual report.

The Madison Area Addiction Recovery Initiative (MAARI) is the longest running pre-arrest diversion program in Wisconsin and is among the first pre-arrest diversion models in the country. MAARI is a model around the state, serving as a mentor site for police departments seeking to develop and implement similar programs.

Regular work hours are 8:00 am to 4:00 pm, Monday through Friday.

Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program.

The City of Madison is an equal opportunity employer functioning under an affirmative action plan. We value diversity, equity, inclusion, and belonging. Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply!


Examples of Duties and Responsibilities

Madison Area Addiction Resource Initiative (MAARI) Tasks

  • Obtain MAARI referrals and enter information into the MAARI spreadsheet;
  • Vet referrals to determine qualification for MAARI;
  • Upon verification of qualification, send MAARI referral form to individuals listed on the MAARI-ART Tasks Orientation document;
  • Coordinate with Safe Communities on contacting individuals referred by the Criminal Intake Unit (CIU) who qualify for MAARI;
  • Maintain the CIU MAARI vetting spreadsheet by updating information for individuals referred by CIU. Communicate with CIU via email regarding whether referred individuals qualify for MAARI, when they are discharged, and when they graduate;
  • Provide referred individuals' information to the Deferred Prosecution Unit when individuals are discharged from MAARI or do not qualify for MAARI;
  • Print MAARI completion letters;
  • Upon an individual's graduation from MAARI, send employee recognition and email recognizing the officer.

Addiction Resource Team (ART) Tasks

  • Enter tracker information into software;
  • Update the ART visit list with appropriate tracker information;
  • Update the ART workbook with three data points.

Perform other related duties as required


Minimum Qualifications

  • Three (3) years of responsible administrative support experience that included significant administrative responsibilities involving complex clerical, administrative, and/or accounting systems and procedures.
  • Coursework in secretarial, business, and/or accounting.


  • Bachelor's degree from an accredited college or university may be substituted for the experience and coursework requirements.


  • Two (2) year technical college degree in a related field such as administrative assistant, legal secretary, office management, etc. may be substituted for the experience and coursework requirements.

If an applicant does not possess the specific requirements outlined above, HR will review the application materials to determine if the applicant possesses the following equivalent experience:

.Two (2) years of experience in applying the following:

  • Office administrative methods, practices, and equipment.
  • English composition, correct punctuation, spelling, grammatical usage, and acceptable business letter and report formats.
  • Computers and computer software applicable to the duties of the position, such as Microsoft Word, Excel and similar database programs.

The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore successful candidates will have demonstrated ability to effectively work with multicultural communities.

For a complete list of the knowledge, skills and abilities, please view the class specification


Special Requirements

Ability to meet the transportation requirements of the position.

Physical requirements:

Work in this position is primarily sedentary, requiring the ability to sit/stand at a desk, work on a computer, and use a monitor for extended periods of time.