Secretary
Secretary (Office Automation)
Duty Location: Sacramento, California
You must be a U.S. Citizen or U.S. National.
Salary
$43,757 - $63,412 per year
Duties
Duties at the full performance level:
- Serves as the initial point of contact for the office for visitors and telephone calls from Congressional, State and local staffs, media, consultants, other Reclamation and Federal agency personnel, and the local public.
- Coordinates and makes extensive travel arrangements. Establishes trip folders, complete with itinerary. Provides details on directions, where meetings will be held, hotels, rental car arrangements, etc. Prepares travel requests, travel vouchers, and associated actions and documentation.
- Maintains supervisor's appointment schedule with full authority to make commitments of time, establish priorities, and reschedule appointments. Makes arrangements for meetings; reserves meeting facilities; and reminds staff members of meetings.
- Reviews, routes, and distributes incoming correspondence, ensuring proper spelling, grammar, format, and arrangement of material. Uses judgment to determine releasable material and signs or releases correspondence.
- Responds to and plans for the administrative needs of the office, including submitting and providing status of personnel action requests.
- Ensures files and directives within the office are kept current, and revisions, deletions, and any other changes are posted in a timely manner. Annotates and cross-references material to direct staff to changing regulations. Performs periodic inventory of file documents within the office.