Accounts Coordinator

Description/Distinguishing Features

This position provides specialized technical and clerical skills to maintain the daily accounting functions of the Management Services Department. This position uses computerized and manual accounting systems to perform routine tasks, and to make normal account adjustments to subsidiary ledgers and the general ledger. This position is also responsible to independently identify errors, omissions, and other problems, and to make corrections under the direction of the Financial Services Supervisor.

Examples of Duties

(May be assigned to one or more of these areas or similar duties): 

• Accounting: maintain subsidiary ledgers and balance to the General Ledger; verify system generated accounting packets; prepare journal entries for routine & non-routine transactions; maintains and verifies equipment tracking sheets.
• Accounts Payable: process invoices for payment (; verify requisitions and payment requests made by others; verify proper coding and budget compliance for requisitions and voucher orders; review ERP purchase order records on a monthly basis and track retainage balances; processes Accounts Payable check run; assists in the 1099 year-end process.
• General Office: Answers employee and customer inquiries (in person and over the telephone); serves as back-up to other Account Coordinators within the Management Services department during busy times and leave time; helps to open and distribute department mail; and helps with department filing as needed.

Essential Qualifications

• Considerable knowledge of basic accounting principles & practices;
• Ability to make mathematical computations quickly and accurately;
• Good knowledge of Microsoft Excel;
• Ability to understand and work with various manual & computerized accounting systems;
• Ability to organize and prioritize a demanding work load;
• Ability to use computer programs to deal with large volumes of data;
• Ability to detect and resolve problems;
• Ability to work well with people in other departments & divisions;
• Good oral and written communication skills are needed;
• Knowledge of wage and hour reporting requirements;
• Knowledge of and skill in data processing procedures;
• Knowledge of reading and understanding labor agreement language;
• Good organizational and record keeping skills.

- This position requires passing a typing test of 30 words per minute.
- A Microsoft Excel proficiency test must be passed with a score of at least 70%.
- A written test will also be provided for this position, and all KMEA bidders will receive a summary of topics to study on the same day.

Acceptable Training and Experience

The City of Kalamazoo is an Equal Opportunity Employer.  We are committed to creating a diverse, equitable and inclusive organization where different perspectives and experiences are welcomed and encouraged.  Studies have shown that women and people of color, are less likely to apply for jobs unless they meet all of the qualifications listed. The City of Kalamazoo is most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. If you have transferable experience, please tell us about it. This approach will give each current and potential employee the opportunity to learn, grow and contribute to the City of Kalamazoo.