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QUALIFICATIONS

High School Degree or GED.  Minimum of three (3) years of working in a professional office, business, secretarial or administrative role.  Minimum of two years of experience supporting executive or senior management staff.  Strong computer and data entry skills.  Proficient in Microsoft Word and Excel preferred.

POSITION SUMMARY:

Performs secretarial and administrative duties for the Director of Community Enrichment Services and Assistant Deputies.  Responsibilities include but are not limited to typing letters, memos, and reports and preparing confidential materials for the Judges, Court Administrator, and Assistant Directors.  Assist in preparing reports and collecting statistical information for reporting. Prepares expense reports, maintains multiple calendars, schedules appointments, organizes events, and liaises with other departments and agencies for special projects and daily needs of the JCES department.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1.    Coordinate and administer the daily activities and functions of the JCES Director’s office.
2.    Performs various secretarial and administrative support duties for the JCES Director and Assistant Directors, as needed.
3.    Maintains strict confidentiality with sensitive information.
4.    Draft correspondences and documents; proof documents, reports, presentations, etc.; copy and scan; prepare reports, monthly meeting packets, all staff agenda, etc.
5.    Responsible for answering, screening, and responding to messages left on Director's phone lines. Records the JCES Voice Mail Messages during Holidays, emergency Inclement Weather, etc.
6.    Perform review and analysis of special projects and inform the director properly.
7.    Prepares and routes Court documents to appropriate parties.
8.    Sort, re-direct & distribute daily outside and inter-office mail coming into the JCES department.  Date/time stamp all deliveries and maintain Merchandise Pick up/Delivery Log.
9.    Provide support staff coverage when necessary.
10.    Performs other duties as assigned.