Administrative Assistant / Event Hostess

We currently have an Internship Opportunity at USAC Racing in our Wyrk_Space Building! We are looking for an Administrative Assistant to manage our front desk, serve as Event Hostess on some nights and weekends, and perform various administrative and clerical tasks. 

 

The duties include offering administrative support across the organization, welcoming guests, and greeting people visiting the business.  You will also serve as event hostess for events hosted in our venue on some nights and weekends. 

 

·        Greet and welcome guests as soon as they arrive at the office

·        Direct visitors to the appropriate person and office

·        Ensure cafe and building are tidy and presentable, with all necessary supplies stocked for cleaning personnel, Suite Holders, and Co-working members

·        Receive, sort, and distribute daily mail/deliveries

·        Assist with travel and accommodations

·        Keep updated records of office expenses and costs, and assist with billing

·        Perform other clerical and administrative assistance duties

·        Flex hours for Event Hostess duties, including greeting the Event Contact, ensuring space is ready for their arrival, ensuring the event runs according to contract, and restoring venue areas to their original state.

·        Ability to be resourceful and proactive when issues arise

·        Excellent organizational skills

·        Multitasking and time-management skills, with the ability to prioritize tasks

·        Customer service attitude