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Talent Acquisition Specialist (Entry Level)

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.

About the Indiana State Personnel Department (INSPD):

As an agency operating a shared services model, we provide the executive branch of state government with top-notch HR services. INSPD has a dedicated team of human resources professionals working in many capacities, including director-level, generalists and specialists in each discipline of human resources. Joining our team will open the door to many opportunities for lateral and upward mobility. 


The salary for this position may be commensurate with education and/or experience.

About the Job:

The Talent Acquisition Specialist works within the Indiana State Personnel Department (INSPD) and works collaboratively to coordinate and administer recruitment activities to support state agencies in shared services HR model. This position provides day-to-day assistance to the division in coordinating and administering transactional recruitment-related activities for the Indiana State Personnel Department and its centralized state agencies.

A Day in the Life:

The essential functions of this role are as follows:
  • Assists Talent Acquisition Consultants on external sourcing for positions;
  • Creation of email and phone screens and responsible for sending email and phone screens out to selected applicant’s online screening and evaluation of applications as needed;
  • Serves as a technical consultant answering questions related to SuccessFactors Recruiting; 
  • Coordinates and assists with scheduling telephone interviews and interview panels with agencies as needed;
  • Serves as a primary point of contact for SuccessFactors testing issues, changes, and troubleshooting including but not limited to requisitions stuck in the hiring process and HCI report;
  • Coordinates job fairs, community events and professional invitations for attendance by Talent Acquisition Division staff members;
  • Serves as the primary point of contact for questions related to employment within Indiana State Government, including but not limited to webmail inquires, telephone/voicemail inquiries, social networking inquiries, and walk-ins;
  • Maintains background check email account and verifies accurate monthly background check invoices;
  • Ensures Talent Acquisition content is gathered from Talent Acquisition Consultants for the Talent Management newsletter;
  • Produces weekly announcements for currently vacant and posted INSPD positions.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role. 

What You'll Need for Success:

  • Associate Degree and/or at least two years’ experience in related field;
  • Knowledge of Federal and State employment laws and regulations;
  • Knowledge of State Personnel policies and procedures;
  • SuccessFactors knowledge and ability to process applicants through SuccessFactors’ recruiting module;
  • Strong customer service skills;
  • Ability to become proficient in the use of sourcing tools and techniques;
  • Excellent written and verbal communication skills.
  • Ability to effectively prioritize a variety of projects/functions;
  • Ability to establish and maintain effective working relationships with all levels of management;
  • Ability to maintain confidentiality;
  • Ability to successfully negotiate resolutions to complex problems or situations;
  • Ability to work independently;
  • Ability to develop, implement, coordinate and present training programs (including the assessment of training needs and development of curriculum);
  • Ability to organize thoughts and ideas in a logical manner;
  • Ability to plan and organize the work of other employees.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 
  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer.