Clerical Assistant - Field

GENERAL PURPOSE 

Perform clerical, data entry, and administrative work to support MSW Field Coordinators and Director of Field Education, IU School of Social Work. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Assist with general administrative tasks as follows:

•   Typing, entering data in field software or other data collection systems

• Creating labels, files, and assisting with various aspects of the organizational systems of field or academic files

•   Provide administrative support for agency recruitment or maintenance efforts 

•   Provide administrative support to MSW Field Coordinator’s and Director of Field Education’s projects and events

•   Provide assistance in field evaluation studies

•   Other duties and special projects as assigned to support MSW field coordinators and Director of Field Education

DESIRED MINIMUM QUALIFICATIONS 

Education and Experience: Graduate or undergraduate level student with work study award. This position is limited to candidates with a Federal Work-Study Program award. To verify you have a work-study award, please go to your One.IU.edu account (look under Student Center and Financial Aid Summary). If you have an award, it will be listed with the rest of your financial aid (e.g., loans, grants, scholarships).

Experience with computer systems and general office practices. Must have good communication skills (both verbal and written) with attention to detail, and the ability to work independently.

Necessary Knowledge, Skills and Abilities: 

• Working knowledge of computers and databases 

• Working knowledge in Excel preferred, but not required.

• Working knowledge of modern office practices and procedures. 

• Skill in operation of basic office equipment

• Ability to effectively meet and communicate with coworkers 

• Attention to detail

• Strong writing skills

• Self-starter. Ability to work with limited supervision.

SCHEDULE: 10 hours per week with availability on Monday, Tuesday, and Fridays preferred. 

Profiles of Learning for Undergraduate Success

Communicator - The ability to listen, write, and speak effectively. The intern will interact with staff and faculty on an ongoing basis and gain communication skills through projects. 

Innovator - The ability to design, plan, organize, and implement projects and tasks within a specific timeframe. 

 Problem Solver - The ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments. Student will work independently. When supervisor is not available, student will utilize resources as needed and seek support when appropriate.

Community contributor - The ability to demonstrate a sensitivity and awareness to other people and cultures. Student will gain cultural awareness and understanding by working with a diverse group of faculty and staff.