Alumni Relations Assistant

The Alumni Relations Assistant provides support in the coordination of alumni programming system-wide for the IU School of Social Work. The Assistant may also help with event management, marketing, social media, and research administration and analysis. The position works in close partnership with the students, alumni, other departments within the School, community partners, staff, and faculty.  

Essential Duties & Responsibilities:

(5%) Assist in coordination of event logistics, including location, food and beverage, technology, etc.;

(15%) Maintain event records, including forms, registration, computer databases, reports/surveys, and correspondences.

(5%) Assist in the day-of facilitation of various IUSSW events both virtual and in-person, including set-up and tear-down.

(10%) Actively participate in meetings and debriefing meetings, research for potential programming, and coordination with various student organizations.

(10%) Create and maintain assessment measures for events as assigned.

(35%) Assist in the development of alumni activities both in person and virtual. Maintain databases on alumni including board members. Assist with publications and marketing as needed, recruitment of sponsors for the alumni conference, oversee the alumni website and social media presence, and other duties as assigned.

(20%) Collaborate with Development and Career Services Offices in numerous projects where Alumni Director needs assistance.

Education and Experience

Specialized research, media and technology skills, and general office practices. Student must have federal work-study award.  

Necessary Knowledge, Skills and Abilities

Working knowledge of crafting, developing, and disseminating communication materials.

Working knowledge of computers.

Working knowledge of modern office practices and procedures. 

Ability to effectively communicate (both verbal and written) with donors and alumni.

Ability to make independent judgments, identifying complex problems and review related information to develop and evaluate options and implement solutions which will impact the media process.

Skills/Experience Gained in this Role 

• Communicator – the ability to listen, write, and speak effectively. Student will gain will gain knowledge about communicating with and strategizing to connect alumni to IUSSW.  

• Innovator – the ability to design, plan, organize and implement projects and tasks within a specific timeframe. Student will work independently to synthesize research information about alumni attitudes and behavior to daily assignments for the purpose of increasing alumni engagement with the School.

• Problem Solver – the ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments. Student will work independently. When supervisor is not available, student will utilize resources as needed and seek support when appropriate. Evaluate previous event data/reports and share ideas on event design and logistics, recruiting participants, and assessment measures.

• Community Contributor – the ability to demonstrate a sensitivity and awareness to other people and cultures. Student will build relationships with IUSSW staff/faculty and various campus colleagues while actively listening and effectively conveying thoughts and ideas to one another during the planning of events.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The work is performed primarily in an office setting. The noise level in the work environment is moderate.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.