Career Services Internship

Overview of Office: The Indiana University School of Social Work Career Services Department offers a variety of tools to assist students at every stage of their career path from exploration to application!

General Purpose of Position: The Career Services Event Planning and Graphic Designer Internship provides support in the coordination of event management, marketing, and graphic design. The Career Services Event Planning and Graphic Designer works in close partnership with the Director of Career Services, Alumni Director, Recruitment Director, Marketing Director, and additional faculty and staff of the IU School of Social Work to develop, plan, coordinate, design, and evaluate all aspects of career-related events. The Career Services Event Planning and Graphic Designer will also be responsible for event logistics and implementation.  

(15%) Assist in coordination of event logistics, including location, food and beverage, technology, etc.;

(20%) Maintain event records, including budgets, forms, registration, computer databases, reports/surveys, and correspondences;

(20%) Assist in the day-of facilitation of various IUSSW events, including set-up and tear-down;

(20%) Actively lead in pre-event planning meetings and post-event debriefing meetings and Manage pre-event communications with site hosts, event exhibitors, staff volunteers, and student attendees; and

(25%) Collaborate with staff and faculty across campuses to develop materials promoting the events via social media, print, digital signage, and other appropriate mediums in accordance with ADA rules.

·      Ability to commit to at least 1 academic year in this position (Summer 2021 - Spring 2022).

·      A minimum cumulative GPA of 2.5.

·      Experience or familiarity working with Adobe Creative Suite, Canvas, or other design software 

·      Ability to make independent judgments, identifying complex problems, and review related information to develop and evaluate options and implement solutions that will impact the school and its students, alumni, staff, faculty, and community partners.

·      Ability to effectively communicate (verbal and written).

·      Strong organizational skills and attention to detail.

·      Ability to prioritize and work toward deadline.

·      Ability to manage multiple projects and responsibilities is critical.

·      Ability to conduct self in a professional manner.

·      Ability to work independently.

·      Ability to establish and maintain excellent working relationships with other staff.

·      Ability to engage with social media platforms.

·      Computer proficiency and working knowledge of Microsoft Programs.

·      Perform general labor needed for related events to include set-up, teardown which may require the need to lift or manipulate items weighing up to 25lbs.

·      Employer Development: Career Services Event Planning and Graphic Designer will gain knowledge about communicating with and strategizing to connect employers to IUSSW.

·      Collaboration: Career Services Event Planning and Graphic Designer will gain the ability to collaborate effectively with representatives across campus and with members of the community.

·      Time Management: Career Services Event Planning and Graphic Designer will gain the ability to plan time efficiently and effectively through managing various tasks related to event planning and career services.

·      Leadership: Career Services Event Planning and Graphic Designer will gain leadership skills through leading and working on committees, which also includes scheduling regular meetings, creating meeting agendas, facilitating meetings, and communicating with committee members.

·      Creativity and Innovation: Career Services Event Planning and Graphic Designer will be able to utilize creative abilities to make decisions about career-related events and resources.

During this opportunity, Career Services Event Planning and Graphic Designer will be able to:

·      Critical Thinking: Think critically and solve problems as they arise throughout the stages of development, planning, coordination, facilitation, and evaluation of events;

·      Communication Skills: Assist in the creation of promotional materials; providing feedback and making decisions on the designs and appropriate mediums;

·      Integration and Application of Knowledge/Intellectual Depth, Breadth and Adaptiveness: Evaluate previous event data/reports and share ideas on event design and logistics, recruiting participants, and assessment measures;

·      Understanding Society and Culture/Values and Ethics: Build relationships with IUSSW staff/faculty and various campus colleagues while actively listening and effectively conveying thoughts and ideas to one another during the planning of events; and

·      Values and Ethics: Students will process confidential data related to the research and marketing and will uphold confidentiality agreements with regards to identifiable information.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is performed primarily in an office and/or library setting. The noise level in the work environment is moderate.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.