Organizational Administrative Assistant
Federal Work-Study Eligible Students!
This position is limited to candidates with a Federal Work-Study award. To verify you have a Federal Work-Study award, please go to your One.IU.edu Account -Student Center- Financials- Financial Aid Summary. If you have an award, it will be listed with the rest of your financial aid (loans, grants, scholarships, etc.). You may also email the Office of Student Financial Services at finaid@iupui.edu to inquire about eligibility.
General Purpose of Position:
The Organizational Administrative Assistant intern will support Kheprw Institute’s Program Director and Executive Director by helping to coordinate communications, scheduling, internal and external collaborations.
Essential Job Duties and Responsibilities:
- 80% Administrative Support - Provides administrative support to ensure efficient operation of the organization.
- Reads and prioritizes emails that need responses and schedules meetings.
- Carries out administrative duties such as typing, document creation, etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- 20% Team Meetings & Check-ins - Attend team meetings and check-ins to report on activities and set and discuss progress on team goals.
Qualifications:
Required:
- Organized and prompt/consistent communication
- Intermediate proficiency in the use of computer programs, apps, etc.
- Customer and community service orientation
- Strong verbal and written communications skills -- Grammar, spelling
- Attention to detail
- Ability to communicate effectively in collaborative discussions with team and with clients
- Willing to learn, a curious mind
- Commitment to excellence
Preferred:
- Experience using Gmail, Google Docs, Microsoft Office
- Experience with Adobe Acrobat PDFs
IUPUI Profiles of Learning for Undergraduate Success Gained:
Communicator The ability to evaluate information, be an active listener, build relationships, and convey ideas effectively.
Innovator The ability to research thoroughly and report best findings, create documents/resources, confront challenges in a positive manner, and be able to independently make decisions.
Community Contributor The ability to show respect and engage with own and other cultural backgrounds, behave ethically and protect confidential/sensitive information at all times, and help to build a community between the faculty and students.