Office Support Specialist
About this Job
General Purpose: The office support assistant position is an opportunity for a current IUPUI student to provide administrative support for the Indiana Alzheimer’s Disease Research Center (IADRC).
This position is a part of the Outreach and Engagement Core (OREC) of IADRC and will serve as support for OREC events, marketing and programs. Students can expect to gain additional growth and development opportunities including on-going coaching and feedback on performance provided by supervisors according to a strict timeline of the program. Specific position projects and duties will vary by internship. Students in this program will be expected to participate in a variety of professional development learning modules in an online format throughout the year. On-site attendance may be expected.
Essential Duties and Responsibilities:
This position has a max of 29 hours per week.
7-10 hours - Social media requests and manage scheduled postings for OREC, assist with community events, schedule Zoom meetings, and general administrative and project support duties.
2-3 hours - support OREC Leader and Community Advisory Board tasks related to:
• Design recruitment flyers using design software (Canva, etc.)
• Draft newsletter articles
• Plan workshops
• Community Outreach projects
1 hour - Cross-collaborate with IADRC and IUSM colleagues and participate in meetings and work groups.
1 hour – Other duties and special projects as assigned
Desired Minimum Qualifications:
· This position will begin in July with student funding through end of the academic year preferred.
· Requires weekly availability from 8:00 AM-5:00 PM in a minimum of 3-hour time blocks
Education and Experience:
· Enrollment as a student at IUPUI
· Candidates with experience in multicultural communication, technology or health science are encouraged to apply.
· Candidates with previous administrative support and/or event planning interests are strongly encouraged to apply.
This position encourages candidates with a Federal Work-Study Program award. To verify you have a work-study award, please go to your One.IU.edu account (look under Student Center and Financial Aid Summary). If you have an award, it will be listed with the rest of your financial aid (e.g., loans, grants, scholarships).
Knowledge, Skills, and Abilities:
· Demonstrated skill in communicating individually and in small group formats
· Working knowledge of Microsoft Office 365
· Ability to assist with participant phone calls
· Comfortable answering emails and TEAMS messages
· Ability to work effectively with diverse populations
· Ability to professionally communicate on social media
· Ability to learn new technology in support of events, marketing tactics, and office support
· Ability to positively represent IADRC and IU School of Medicine
· Ability to work independently to address concerns and questions following appropriate training.
In accordance with the IUPUI Profiles of Learning for Undergraduate Success, experience in this position will help students become acquainted with the following profiles:
Communicator – The ability to listen, write, and speak effectively. The ability to assess a situation, seek multiple perspectives, gather more information if necessary, and identify key issues that need to be addressed.
Innovator – The ability to design, plan, organize, and implement projects and tasks within a specific timeframe.
Problem Solver –The ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments. The ability to find/create solutions to problems using creativity, reasoning, past experiences, and available information and resources.
Community contributor – The ability to demonstrate a sensitivity and awareness to other people and cultures. The ability to relate to co-workers and inspire others to participate. The ability to maintain a productive climate and confidently motivate, mobilize, or coach other employees/students.
About Indiana University School of Medicine - IUPUI
IU School of Medicine offers a robust learning and teaching environment to prepare the next generation of healers and transform health. IU School of Medicine is the largest medical school in the United States. Comprised of five basic science departments and 20 clinical departments, IU School of Medicine offers exceptional training for students wishing to pursue a medical degree. Diversity Statement: As the nation’s largest medical school, IUSM is committed to being an institution that not only reflects the diversity of the learners we teach and the patient populations we serve, but also pursues the values of diversity, equity and inclusion that inform academic excellence. We desire candidates who enhance our representational diversity, as well as those whose work contributes to equitable and inclusive learning and working environments for our students, staff, and faculty. IUSM strives to take an anti-racist stance, regularly evaluating and updating its policies, procedures, and practices to confer equitable opportunities for contribution and advancement for all members of our community. We invite individuals who will join us in our mission to advance racial equity to transform health and wellbeing for all throughout the state of Indiana.