Administrative Assistant
** THIS IS A FEDERAL WORK STUDY POSITION. ALL STUDENTS MUST QUALIFY FOR WORK STUDY IN ORDER TO MEET ELIGIBILITY REQUIREMENTS.**
The administrative assistant will perform clerical and administrative duties that will help New Beginnings’ daycare and after-school program run more efficiently.
***DUE TO COVID-19, THE ADMINISTRATIVE ASSISTANT WILL PERFORM WORK DUTIES AT THE FACILITY AND VIRTUALLY.
Essential Duties and Responsibilities
1. Provides administrative support to ensure efficient operation of office.
2. Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
3. Exhibits polite and professional communication via phone, e-mail, and mail.
4. Generate attendance and progress reports for parents
5. Communicate effectively with the agency supervisor and
administrators
6. Communicate effectively with the children’s school and teachers
7. Maintain the program’s calendar of events
8. Enter attendance information in the childcare program’s database and print all rosters for staff and teachers.
9. Distribute attendance rosters to each classroom.
Knowledge, Skills and Abilities Gained in this Role
Communicator—This position will teach students to convey ideas effectively and ethically in oral, written, and visual forms across public, private, interpersonal and team settings, using face-to face and mediated channels.
Students will find and use a variety of credible information sources.
Students will observe listen and read for information.
Students will operate with civility and cultivate healthy and meaningful relationships with other.
Students will engage other respectfully and motivate others.
Students will use visual imagery effectively with oral and written ideas.
Students will rely on language and visual choices that are clear and appropriate to diverse audiences and purposes.
Students will tailor communication strategies to express, listen and adapt to others to establish relationships to further goals.
Problem Solver—This position will teach students to work individually and with others to collect, analyze, evaluate, and synthesize information to implement innovative solutions to challenging local and global problems.
Students will cultivate healthy, meaningful relationship with others.
Students will listen attentively to others and respond appropriately.
Students will use complex information from a variety of sources including personal experiences and observation to draw logical conclusions and form a decision or opinion.
Students will examine the effectiveness and impact of solutions and make specific recommendations for future improvement.
Students will identify and propose solutions for problems using qualitative and quantitative tools, reasoning and creative thinking.
Students will demonstrate transferable life skills, (e.g., time management).
Innovator—This position will teach students to build on experiences and disciplinary expertise to approach new situation and circumstances in original ways, is willing to take risks with ideas and pose solution.
Students will indicate an intense interest in an area; show substantial knowledge and understanding of at least one field of study.
Students will connect, synthesize, or transform ideas into new ones.
Students will integrate communication in ways that enhance knowledge and understanding.
Students will transfer skills, theories, abilities, and methodologies by adapting or applying to new situations.
Students will identify and adjust behaviors by applying previously understood information, concepts and experiences to a new situation or setting.
Students will use quantitative data to inform decision-making.
Students will provide novel or unique solutions to a situation or problem.
Community Contributor—This position will teach students to be active and valued contributors on campus and in communities locally and globally.
Students will communicate effectively with others in a variety of settings.
Students will engage others, civilly and with respect.
Students will recognize and appreciate cultural differences and initiate interactions with those who are culturally different.
Students will exhibit respect for and preserve the dignity of others.
Students will understand the ethical principles of other cultures, societies, and environments.
Students will cultivate healthy and meaningful relationships.
Students will manage adversity in a flexible and ethical manner.
Required Qualifications
● Must qualify for the Federal Work Study Program
● Must possess good organization skills, good interpersonal skills and maintain a high degree of confidentiality.
● Excellent written and verbal communication skills
● Must possess strong knowledge of clerical and administrative systems and procedures, such as filing and record keeping
● Excellent people skills, enthusiasm for working with others, respectful attitude
● Strong leadership skills
● Excellent time management skills
● Knowledge of software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
● Ability to multi-task and attention to detail
Preferred Qualifications
● Previous work experience in an office environment preferred but not necessary.
● Ability to problem solve and find solutions to problems
● Ability to make decisions on your own and use your knowledge base to decide specific actions
● Due to COVID-19, comfortable with shifting routines and school schedules
This position is limited to candidates with a Federal Work-Study award. To verify you have a Federal Work-Study award, please go to your OneStart Account, Student Center, View Financial Aid Summary. If you have an award, it will be listed with the rest of your financial aid (loans, grants, scholarships, etc.). You may also email the Office of Student Financial Services at finaid@iupui.edu to inquire about eligibility.